Export Invoice › Export invoice format

Export invoice format under GST

An export invoice is a GST tax invoice with a few extra lines. Rule 46 of the CGST Rules says what they are; customs, your bank and the buyer's importer look for the rest.

What it must show

• Everything a tax invoice shows: your name, address and GSTIN, a serial number unique in the financial year, the date, the description, HSN or SAC code, quantity, value, IGST rate and amount, place of supply, and your signature.
• The endorsement, word for word, as the case may be:
  • SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS ON PAYMENT OF INTEGRATED TAX
  • SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF INTEGRATED TAX
• In place of the usual buyer details: the name and address of the recipient, the address of delivery, and the name of the country of destination.

Customs and banks also expect the port of loading, the shipping bill number and date, the currency and the terms of delivery (FOB, CIF…). This maker prints the port, shipping bill, currency and exchange rate; type the delivery terms in the Notes.

Currency

GST is worked out and reported in rupees. Type the rates in ₹ and the exchange rate you use; the invoice shows the total in the foreign currency too. For goods, the customs exchange rate notified for the date of the shipping bill is the usual reference; ask your customs broker or accountant which rate to use for your returns.

A worked sample

A Ludhiana knitwear exporter (state 03) ships 500 sweaters to a buyer in Dubai under LUT. Rate ₹600 each, exchange rate 1 AED = ₹24.10.

Invoice value ₹3,00,000 = AED 12,448.13. The endorsement printed is the "under bond or letter of undertaking without payment of integrated tax" one, with the LUT reference, country "United Arab Emirates (AE)", port INNSA1 and the shipping bill once filed.